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Self Service Vending Operations 

HANDBOOK PO-102 REVISION

Handbook PO-102, Self Service Vending Operational and Marketing Program
Effective April 29, 2004, the following revisions are made to Handbook PO-102, Self Service Vending Operational and Marketing Program:

• Exhibit 451.2, Standard Servicing Frequencies, is revised to make the succession of servicing periods clear. The automated workload analysis available on the Vending Equipment and Services System (VESS) online site at http://vess.usps.gov (click Workload Analysis) already incorporates this change in its calculations.

• PS Form 8130, Vending Equipment Sales and Service - Daily Activity Log (page 2 of 2), dated October 2003, will be revised upon the next printing to provide a specific retention period for the form.

• Chapter 8 is revised to ensure that requests for vending reimbursements are valid and are handled with care to the customer. These changes (which are necessary to better protect the U.S. Postal Service® and its vending servicing employees) support a Standard Operating Procedure already put into practice by the Retail Operations office in Delivery and Retail.
source: Postal Bulletin 4/29/04

 

USPS Looking to Outsource Stamp Vending Machine Operations???

The United States Postal Service (USPS) is currently providing stamp vending services to customers in a reliable, easily accessed, and cost effective manner via postal lobbies and other high traffic areas such as museum lobbies. However the USPS would like to provide this same service at a lower cost while maintaining or improving current levels of service. As such the USPS is requesting information for the servicing, cleaning, replenishing and maintaining of stamp vending equipment in selected postal and non-postal facilities. The supplier will also be required to collect cash, make bank deposits, be responsible for refund payments, and maintain and relocate equipment per USPS instructions. As part of this information seeking process the USPS has issued an RFI (Request for Information), which will be followed by an evaluation of that information by the USPS. Suppliers that satisfy this evaluation process may be expected to engage in discussions with representatives from the USPS. Final evaluation will occur based upon all information collected. The USPS does not intend to award a contract on the basis of this RFI or to pay for the information requested. A Pre-RFI Response Conference will be held on December 18, 2003 at USPS offices in Aurora CO. The purpose of this conference is to allow potential suppliers to meet with USPS representatives and to ask questions. Final proposals are due by 4:00 p.m. MT on January 14, 2004. Interested suppliers may request a RFI package via e-mail to katherine.m.deford@usps.gov or kathleen.hamilton@usps.gov. No telephone inquiries will be entertained-

12/17/03 (source: Federal Business Opportunities)

Request For Information: ATMs in Postal Lobbies Program-The United States Postal Service is seeking to identify potential sources that could provide ATMs in United States Postal lobbies. (11/3/03) (source: Federal Business Opportunities)

HANDBOOKS PO-102 AND F-1 REVISIONS (source Postal Bulletin 1/23/03)

Frequency of Handling Funds From Retail Stamp Vending Machines

Employees responsible for handling funds from retail stamp vending machines must follow the instructions in the following handbooks:

• Handbook PO-102, Self Service Vending Operational and Marketing Program, section 571, Preparing and Making Deposits.

• Handbook F-1, Post Office Accounting Procedures, section 333, Depositing Funds - Banking and Nonbanking Post Offices.

There is no authorization for a servicing employee to drive from his or her domicile to service a remotely located vending machine for the sole purpose of removing cash. Each machine will receive "full service" no less than twice each AP. (See Handbook PO-102, Self Service Vending Operational and Marketing Program, Exhibit 451.2, Standard Servicing Frequencies.) For full, partial, and emer- gency service, where funds removal is part of the servicing, the removed funds must be deposited that same week. This applies whether the machine is in or out of service. Machines serviced more than once in a single week require multiple deposits that same week.

We will incorporate these revisions into the next printed editions of Handbooks PO-102 and F-1, and also into the online versions, available on the Postal Service PolicyNet Web site at http://blue.usps.gov/cpim; click on HBKs.

Handbook PO-102, Self Service Vending Operational and Marketing Program

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5 Financial Control

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57 Bank Deposits

571 Preparing and Making Deposits

571.1 Frequency

[Revise 571.1 to read as follows:]

The servicing person in CAG A-G offices must deposit cash into the post office bank account from self service vending equipment no less frequently than twice each AP in accordance with the standard servicing frequencies for each machine type detailed in Exhibit 451.2, Standard Servicing Frequencies. The servicing person in CAG H-L offices must deposit cash after each full or partial servicing and at least once each AP.

Note: A servicing employee must not drive from his or her domicile to service a remotely located vending machine for the sole purpose of removing cash.

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Handbook F-1, Post Office Accounting Procedures

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3 Managing Postal Funds

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33 Funds Received

333 Deposting Funds - Banking and Nonbanking Post Offices

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Vending Deposits

For CAG A-G offices, cash must be deposited into the post office bank account from retail vending equipment no less frequently than twice per AP.

Note: In circumstances where a vending servicing employee has a single machine to service that by standard servicing frequencies in Handbook PO-102, Self Service Vending Operational and Marketing Program, section 571, Preparing and Making Deposits, is serviced two or three times in one AP, the employee must make a cash deposit into the post office bank account after each servicing visit.

For CAG H-L offices, cash must be deposited after each full or partial servicing.

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- Self Service and Access Management,
Delivery and Retail;
Revenue and Field Accounting, Finance, 1-23-03